Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Position Summary

The Conservation Documentation Archive Intern will provide support for the digital preservation of legacy Conservation Services Department (CSD) treatment documentation in the Conservation Documentation Archive (CDA). This documentation consists of paper records, photographs, and color slides that have been digitized and, along with born digital files, will be transferred to the Duke Digital Repository using library guidelines for deposit.

Responsibilities

• Organize and manage digital conservation documentation using pre-determined criteria.
• Locate and assign bibliographic identifiers to items in the collection.
• With guidance from metadata librarians, verify and clean up existing metadata, and create enhanced metadata for records following established guidelines.
• Assist with adapting documentation forms and procedures moving forward to allow for streamlined future repository ingests. Perform research into systems, forms, and databases as necessary.
• Create a LibGuide landing page for the Conservation Documentation Archive collection.
• Promote the project through writing contributions, such as blog posts.
• Attend a workshop or professional conference relevant to the project (virtual or in person).
• Participate in CSD department meetings, Technical Services division forums, and other DUL and university events, as appropriate.
• Performs other duties related to the grant project as assigned.

Supervisory Responsibilities

• None

Qualifications

It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.

Education:

Required: Applicants must have completed a bachelor's degree and must currently be enrolled in, or a recent graduate from an accredited advanced degree program.

Preferred: Current enrollment in an accredited graduate archival studies, public history, or information and library science program; or enrollment in a related graduate program combined with archival experience or training.

Experience:

Required: None

Preferred: Strong analytical, organizational, and writing skills; excellent communication and interpersonal skills; interest in digital archives, digital preservation, and/or metadata; capacity to take initiative and thrive in a rapidly changing environment; accurate and detail-oriented; ability to work independently and collaboratively as a member of a team.

Prior experience in a library or archives, and/or completion of at least one course in archival theory and practice; experience creating metadata. Experience with ArchivesSpace or other archival collections management software. Knowledge of metadata standards such as Dublin Core. Experience with Microsoft Excel or Google Sheets. Experience with designing databases or forms.

Working Conditions

• Remote work is possible if residing in North Carolina
• Normal office environment
• Frequently works in an environment in which exposure to materials containing dust and mold is possible

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Hiring Rate

$17.00 per hour. The position is not eligible for University fringe benefits or moving, housing, or relocation expenses.

Hours

This internship is a temporary, part-time position available for up to 15 hours per week from January 2022 – April 2022. Hours are flexible within a M-F, 8:30-5:00 work week, but interns are expected to set and maintain a consistent schedule.

Environment

Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the William R. Perkins Library and its branches: Rubenstein Rare Book & Manuscript Library, Lilly, and Music and the library at the Duke Marine Laboratory in Beaufort. Duke’s library holdings of 6.1 million volumes are among the largest of private universities in the United States.

Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless. Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect.

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.

Application

Review of applications will begin immediately and will continue until the position is filled. An electronic resume, cover letter, and list of 3 references should be submitted at: https://hr.duke.edu/careers/apply. Search for requisition ID # 168440. Review of applications will begin immediately and will continue until the position is filled.

Applications which are missing any of the components listed above will not be reviewed.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.

Minimum Qualifications

Education

Applicants must have completed a bachelor's degree and must currently be enrolled in or a graduate from an accredited advanced degree program.

Experience

None required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.