UT Southwestern
5323 Harry Hines Boulevard, Dallas, TX 75390
Remote
2022-02-13
Department Project Specialist, Ob/gyn
3.8
Why UT Southwestern?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the #1 hospital in Dallas-Fort Worth for the fifth consecutive year, we invite you to continue your healthcare career with us at William P. Clements Jr. University Hospital. You’ll discover a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.
Job Summary
The position will coordinate all departmental faculty shift management activities to include scheduling, shift changes and additional compensation calculations. The position will be tasked with transitioning all departmental faculty schedules to QGENDA scheduling software in collaboration with faculty and administrative staff. The chosen candidate will need to understand each individual faculty's annual shift/call requirements and maintain ongoing reporting of shifts worked. Position will need to quickly gain a clear understanding of how all departmental shifts are scheduled in both inpatient and outpatient settings to precisely create schedules and meet individual faculty shift requirements. Candidates must have proven strong organizational skills, attention to detail and be able to successfully resolve faculty matters in a considerate manner. A commitment to a high level of customer service is required for the success of this position's tasks and role.
The position will have the opportunity to work a hybrid schedule that combines remote and in-office work based on operational needs of the department.
Experience and Education
Bachelor's degree in a related field and two (2) years of relevant experience required. Master's degree in a related field and/or prior internship experience in a healthcare setting preferred. Advanced degree may be used in lieu of years of experience.
Job Duties
1. Responsible for various project management duties within a department, which require understanding of and adherence to principles of project management: definition phase, goal clarity, transparency about project status, risk recognition, management of project disturbances, etc.
2. Responsible for documenting project scope, project resources and project management reporting.
3. Perform current state assessment and document business case and projected business results for department initiatives.
4. Responsible for performing project tasks including basic business process analysis, creation of training and change management plans, as well as other operating support activities that are required to implement department initiatives.
5. Responsible for communicating project objectives and working in collaboration with medical directors and clinic managers to operationalize processes to achieve goals.
6. Works under the direction of the Manager to monitor budget, timeline and scope adherence of major initiatives and escalate any variances to manager.
7. Coordinates with various areas to ensure universal applications of policy; develops and implements procedures to ensure efficiency.
8. Define project success criteria and disseminate them to involved parties throughout project life cycle.
9. Build, develop and grow any relationships vital to the success of the project.
10. Conduct post reviews to identify successful and unsuccessful project elements.
11. Assist in development of best practices and tools for project implementation.
12. May provide direction to others in performance of duties.
**Other Duties: Performs other duties as assigned.
To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/
For COVID-19 vaccine information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/
This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the #1 hospital in Dallas-Fort Worth for the fifth consecutive year, we invite you to continue your healthcare career with us at William P. Clements Jr. University Hospital. You’ll discover a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.
Job Summary
The position will coordinate all departmental faculty shift management activities to include scheduling, shift changes and additional compensation calculations. The position will be tasked with transitioning all departmental faculty schedules to QGENDA scheduling software in collaboration with faculty and administrative staff. The chosen candidate will need to understand each individual faculty's annual shift/call requirements and maintain ongoing reporting of shifts worked. Position will need to quickly gain a clear understanding of how all departmental shifts are scheduled in both inpatient and outpatient settings to precisely create schedules and meet individual faculty shift requirements. Candidates must have proven strong organizational skills, attention to detail and be able to successfully resolve faculty matters in a considerate manner. A commitment to a high level of customer service is required for the success of this position's tasks and role.
The position will have the opportunity to work a hybrid schedule that combines remote and in-office work based on operational needs of the department.
Experience and Education
Bachelor's degree in a related field and two (2) years of relevant experience required. Master's degree in a related field and/or prior internship experience in a healthcare setting preferred. Advanced degree may be used in lieu of years of experience.
Job Duties
1. Responsible for various project management duties within a department, which require understanding of and adherence to principles of project management: definition phase, goal clarity, transparency about project status, risk recognition, management of project disturbances, etc.
2. Responsible for documenting project scope, project resources and project management reporting.
3. Perform current state assessment and document business case and projected business results for department initiatives.
4. Responsible for performing project tasks including basic business process analysis, creation of training and change management plans, as well as other operating support activities that are required to implement department initiatives.
5. Responsible for communicating project objectives and working in collaboration with medical directors and clinic managers to operationalize processes to achieve goals.
6. Works under the direction of the Manager to monitor budget, timeline and scope adherence of major initiatives and escalate any variances to manager.
7. Coordinates with various areas to ensure universal applications of policy; develops and implements procedures to ensure efficiency.
8. Define project success criteria and disseminate them to involved parties throughout project life cycle.
9. Build, develop and grow any relationships vital to the success of the project.
10. Conduct post reviews to identify successful and unsuccessful project elements.
11. Assist in development of best practices and tools for project implementation.
12. May provide direction to others in performance of duties.
**Other Duties: Performs other duties as assigned.
To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/
For COVID-19 vaccine information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/
This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.